Securely upload your existing policies, procedures, and forms. You remain fully in control of approval and versioning.
Understand your policies. Instantly.
A secure policy and governance system that helps staff find, understand, and evidence compliance with their own service policies, ready for CQC inspection.
Helping staff access the right policies — when it matters most
Policy Now is a secure SaaS platform that helps independent healthcare providers make policies and procedures easy for staff to access, understand, and follow.
Access on any device
…at any time!
How Policy Now works
Policies become role-aware.
Content is indexed so staff only see guidance relevant to their role, drawn strictly from your own documentation.
Staff ask questions, get referenced answers.
Staff request guidance in plain English. Responses are summaries of your policies, with links to exact sections and required forms.
Every interaction is logged.
Access, sections viewed, forms completed, timestamps, and versions are all recorded automatically.
You demonstrate, not explain.
When audited, you show real evidence of policy awareness and use.
Simple for staff. Powerful for leaders.
Simple for staff. Powerful for leaders.
Simple for staff. Powerful for leaders.
Simple for staff. Powerful for leaders.
Simple for staff. Powerful for leaders.
Security, boundaries, and trust by design
Security, boundaries, and trust by design
Security, boundaries, and trust by design
Security, boundaries, and trust by design
Security, boundaries, and trust by design
Trusted by clients nationwide

Built for CQC‑regulated healthcare providers
Policy Now gives providers a single, authoritative source of truth for:
- Policies and procedures
- Staff forms and records
- Up‑to‑date regulatory guidance
- Clear audit trails mapped to CQC requirements
All accessible instantly, on any device.
AI‑assisted policy guidance (grounded in your own content)
- Interpret and summarise your own policies for role‑specific needs
- Answer staff questions using only your uploaded documentation
- Link directly to relevant policy sections and required forms
- Help staff understand what your organisation expects them to do
Staff transparency and reassurance
- We log policy access to evidence awareness, not performance
- No behavioural scoring or decision-making
- No external guidance or judgement applied
- Access logs exist to protect staff and providers during audits
Clear policies. Clear expectations. Clear evidence.
Tailored pricing plans designed for you
Basic
Essential policy management
- Up to 50 policy documents
- Basic AI-powered Q&A
- Staff access management
- Compliance task tracking
- Email support
Premium
Complete compliance solution
- Unlimited policy documents
- Advanced AI-powered Q&A
- Full audit trail
- Automated compliance reminders
- Document acknowledgment tracking
- Priority email support
- CQC inspection reports
Platinum
Advanced features for large organisations
- Everything in Premium
- Multi-site management
- Custom policy templates
- Dedicated account manager
- API access
- Custom integrations
- Phone support
Basic
Essential policy management
- Up to 50 policy documents
- Basic AI-powered Q&A
- Staff access management
- Compliance task tracking
- Email support
Premium
Complete compliance solution
- Unlimited policy documents
- Advanced AI-powered Q&A
- Full audit trail
- Automated compliance reminders
- Document acknowledgment tracking
- Priority email support
- CQC inspection reports
Platinum
Advanced features for large organisations
- Everything in Premium
- Multi-site management
- Custom policy templates
- Dedicated account manager
- API access
- Custom integrations
- Phone support


